These terms and conditions relate to award submissions/entries and to table or seat bookings for the Influencer Marketing Awards.
Existem Events Ltd is a company registered in England and Wales with company registration number 06532206. Our registered office is at 1 Victoria Street, Bristol, BS1 6AA, United Kingdom (‘we’ ‘our’ and ‘us’).
Our VAT number is GB927472502. These are the terms and conditions subject to which we will allow you as a business (‘you’) to enter and partake in the event.
Our (‘website’) for the purpose of this agreement is influencermarketingawards.com and the (‘event’ ‘awards’ and ‘ceremony’) is the Influencer Marketing Awards.
A (‘booking’) relates to either an entry or a table/seat booking for the event.
2.1 Entries must be made solely via the website after fully reading and understanding the rules of entry detailed on our website. If you are unclear on any terms or rules please contact us before submitting to enable us to guide you.
2.2 We will not accept responsibility for entries that are lost, damaged or delayed in transit, regardless of cause, including, for example, as a result of any hardware failure, technical malfunction, network, or software failure of any kind.
2.3 Our acceptance of your entry will take place when we accept your entry via an email receipt in writing, at which point a contract will come into effect between you and us. If you do not receive an entry receipt via email please contact us within 24 hours of your submission to enable us to review on your behalf.
2.4 When we accept your entry, it shall be incorporated into, and subject to the terms and conditions set out in this agreement.
3.1 The awards are open to entrants fulfilling the entry criteria set out out in the entry kit which can be downloaded from the website.
3.2 The entries will be judged by a panel of individual judges who each sign a Non Disclosure Agreement. A list of the judges can be viewed on website.
3.3 We are unable to publish which judges have been allocated for a category.
3.4 Judges will consider your entry on its merits and solely on the basis of the information you provided in your entry. Please therefore read the criteria carefully before submission as once submitted no material changes can be made.
3.5 The decision of the panel of judges will be final and we will not enter into any discussion with any company nor will we accept any submissions, representations or appeals with regard to the judges decision.
3.6 We reserve the right to only allocate a ‘Gold’ or ‘Gold & Silver’ award in any given category if the judges deem appropriate or reallocate your entry into a different category if we feel it has been incorrectly entered. In the latter case you will be notified.
3.7 In the unlikely event that a category has less than two entries the category will be removed and any entry fees refunded. In which case you will be notified to give you the opportunity to reallocate your entry.
3.8 Your entry and any supporting documentation will not be considered confidential information unless clearly identified with yellow highlighting or marked as ‘Judging Eyes Only’ and you agree that we may use the information (or parts of) contained in the entry submitted for publicity purposes in or any media before, during or after the awards.
4.1 All table and seat bookings (unless agreed by the sales team) must be made via the website and is not confirmed until you receive an email from our event manager confirming your attendance.
4.2 The awards is open to those over 18 years of age as of the date of the ceremony.
4.3 We reserve the right to refuse admission to any person whom we or contractors working on our behalf such as event security consider in our or their absolute discretion to be unsuitable for admission to the awards or who acts in a manner that may place others or themselves at risk during the event.
4.4 Table hosts or individual bookings who may have specific requirements i.e. a disability or dietary requirement should email our event manager on email@example.com no less than 7 days prior to the ceremony. An additional ‘at cost’ charge may be added if applicable to bespoke catering requirements outside of common allergies.
The event manager will also attempt to obtain dietary requirements after booking.
To the extent that you provide us with personal or other data under this agreement, you agree that you are the data controller and we are the data processor of such personal data.
You warrant, represent and undertake that:
6.1 We reserve the right to cancel, postpone or move the awards to another venue or to change any other aspect at our discretion for any reason. However, we will notify you promptly if the change relates to a change of venue or material change in timing. For the avoidance of doubt, such a change shall not entitle you to terminate this agreement.
6.2 When unforeseen circumstances arise we reserve the right to change the awards presenter scheduled for the awards.
6.3 We operate a refund policy for entry fees and table/seat bookings as follows;
6.3.1 If you wish to withdraw your entry, you must email us on firstname.lastname@example.org – where you withdraw your entry more than 14 days after submitting, or on or after the closing date for entry (whichever is earlier) there will be no refund.
6.3.2 If you wish to cancel your table or seat you must email us as soon as possible. If you cancel on or before 30 days before the awards we will refund your attendance fee in full minus an administration fee of 20%.
6.3.3 If you cancel less than 30 days before the awards there will be no refund.
6.4 You agree that we will have no liability under this agreement, in any way whatsoever and howsoever (whether in contract, tort, or otherwise) arising out of or in connection with respect of any cancellation or postponement of the awards or the moving of the awards to a new venue, including but not limited to travel and accommodation costs.
7.1 Table, Sponsorship and Seat bookings for the awards are subject to VAT at the prevailing rate (currently 20%)
7.2 Where table or a seat booking has been made and cleared payment has not been received we will endeavour to take payment on the day or on-site. If funds are not received by 3pm on the day of the event guests will be denied entry.
For the avoidance of doubt non attendance will not clear the debt.
8.1 This agreement shall commence when the booking has been confirmed and shall continue, unless the awards or your attendance at such, is cancelled until the date upon which the awards ends when it shall terminate automatically without notice.
8.2 We may terminate this agreement at any time by giving you 15 days written notice.
8.3 We shall be entitled to terminate this agreement immediately by written notice whenever you breach any provision hereof which expressly entitles us to terminate the agreement.
9.1 Neither you nor us shall exclude or limit our liability for (a) death or personal injury caused by negligence, (b) fraud and/or fraudulent misrepresentation.
9.2 You shall not exclude or limit your liability under any indemnities given by you under this agreement.
9.3 You shall fully and effectively indemnify and hold harmless us against all losses, actions, costs (including legal fees and disbursements on a solicitor/client basis), claims, demands, fines, damages and liabilities, of whatever nature, incurred or suffered by or made against us, whether or not foreseeable, arising directly or indirectly, wholly or in part, out of or in connection with:
any breach of this agreement by you; and any acts or omissions of yourself, your employees, agents, contractors, visitors, attendees and/or guests at the venue arising out of or in connection with the awards and/or the venue.
9.4 We shall not (whether in contract, tort, negligence, statutory duty or otherwise) be liable to you under this agreement for consequential, indirect or special damages (including indirect loss of profit and indirect loss of revenue).
9.5 Subject to the clauses above, our maximum aggregate liability to you under this agreement (whether arising in contract, tort, negligence, statutory duty or otherwise) shall not exceed the fees for the booking you paid to us.
10.1 Force Majeure
We shall not be liable to you for any delay or failure to perform hereunder due to a natural disaster, actions or decrees of governmental bodies, any curtailment to or cancellation of public transport, strikes or walkouts, acts or threats of terrorism or civil unrest, or communications line failure which (a) hinders, delays or prevents us in performing any of our obligations, (b) is beyond our control of without our fault or negligence, and (c) by the exercise of reasonable diligence we are unable to prevent or provide against ‘Force Majeure Event’. In such circumstances, we shall be entitled to a reasonable extension of the time for performing such obligations. If the period of delay or non-performance continues for 30 or more calendar days, we may terminate this agreement by giving you 5 days written notice. In such circumstances reserve the right not to refund your registration fees and advise that insurance should be taken to cover such eventualities.
A Force Majeure Event shall not entitle you to delay payment of any sums under this agreement. You are responsible for making your own way to the venue for the event, and you shall remain liable for all payments under this agreement irrespective of any failure of transport or other reason why you are unable to attend the event.
10.2 Publicity, Video & Photography
We expressly agree that we shall be entitled to refer to you as a client in sales and marketing literature and reproduce your prevailing logo or trademark for that sole purpose.
During the awards we may shoot promotional video footage and take photographs of which may include video footage and photographs of you and your guests. You hereby consent (and confirm that you have procured the consent of your booked attendees) to your and/or their inclusion in such video footage and photographs. You hereby grant (and confirm that you have procured the grant) to us perpetual, non-exclusive, worldwide, assignable, transferable right to use such video footage and photographs in our marketing, publicity and advertising activities and materials.
10.3 Assignment and Subcontracting
This agreement is personal to you. You shall not assign, delegate, sub-contract, transfer, charge or otherwise dispose of all or any of your rights and responsibilities under this agreement without our prior written consent. Such consent shall not relieve you from any liability or obligation under this agreement and you shall be responsible for the acts, omissions, defaults and/or negligence of your sub-contractors as fully as if they were your own. We may assign, delegate, sub-contract, transfer, charge or otherwise dispose of all or any of our rights and responsibilities under this agreement at any time without your prior written consent.
10.4 Governing Law and Jurisdiction
This agreement and any dispute or claim arising out of or in connection with it whether in contract, tort, breach of statutory duty or otherwise shall be governed by, and construed in accordance with, the laws of England, and shall be subject to the exclusive jurisdiction of the English Courts, to which the parties irrevocably submit.
“The IMA's seek to reward and recognize brilliant campaigns, delivered creatively and transparently – We can't wait to get started! ”Matthew Wood, Founder
— Influencer Marketing Awards
© 2019 Influencer Marketing Awards. All rights reserved unless stated. Images used with permission.